Terms & Conditions

 

 XYZ Studios – Terms & Conditions of Studio Hire

1. DEFINITIONS

  • "XYZ Studios" refers to the studio rental business operating under this agreement.

  • "The Client" refers to any individual, company or organisation hiring studio space, equipment or services from XYZ Studios.

  • "The Studio" refers to the physical premises and facilities provided by XYZ Studios.

  • "The Hire" refers to the booking made by the Client, including studio space, equipment, and any agreed services.

2. BOOKINGS & PAYMENTS

  • A 50% non-refundable booking fee is required to secure the date and time of the hire. Bookings are not confirmed until this payment is received.

  • The remaining 50% balance is due on the day of the hire or within 7 days of the session. Failure to pay within this timeframe will incur late fees under the Late Payment of Commercial Debts (Interest) Act 1998.

  • XYZ Studios reserves the right to refuse access or future bookings if payment terms are not met.

3. CANCELLATION POLICY

  • The 50% booking fee is non-refundable under any circumstances.

  • If the Client cancels within 3 days of the hire date, the full hire fee remains payable.

  • Rescheduling is subject to availability and may incur additional charges.

4. STUDIO ACCESS & USAGE

  • The Client may only use the studio within the time slot booked. Additional time will be charged at an hourly rate, and higher overtime rates apply after 6pm.

  • Clients must vacate the studio promptly to avoid overruns.

5. EQUIPMENT & ADD-ONS

  • Studio hire includes access to standard photography lighting and facilities.

  • Additional items (e.g. smoke machines, props) may be available as add-on rentals, which must be booked in advance and are subject to availability.

  • All equipment must be used responsibly and returned in the condition it was provided.

6. DAMAGES & LIABILITY

  • The Client is liable for any loss or damage to studio property, equipment, or fittings caused during the hire.

  • XYZ Studios will inspect the space after each session. Any costs for repair or replacement will be invoiced to the Client.

  • The Client must ensure all set-ups (e.g. rigging, props, or electrical items) are safe and secure. XYZ Studios is not responsible for injury or loss caused by the Client’s negligence, misuse, or unsafe installations.

7. INSURANCE & INDEMNITY

  • Clients are strongly advised to hold their own Public Liability Insurance. XYZ Studios accepts no liability for injuries caused by the Client’s equipment, team, or activities.

  • XYZ Studios is only liable for injury, loss or damage resulting directly from our own negligence or failure to provide a safe environment.

  • The Client agrees to indemnify XYZ Studios against any claims, damages, or losses resulting from their use of the space or equipment.

8. CONDUCT & CLEANLINESS

  • The Client must leave the studio in a clean and tidy condition.

  • Additional cleaning fees may be charged if the studio is left in an unacceptable state.

  • XYZ Studios reserves the right to refuse future bookings from clients who misuse the space or fail to comply with these terms.

9. COPYRIGHT & CONTENT

  • XYZ Studios does not claim any copyright or usage rights in content created by the Client during studio hire.

  • Any photography or filming carried out is the responsibility of the Client and/or their hired creatives.

10. CONFIDENTIALITY

  • XYZ Studios will treat all client projects and information as strictly confidential, unless disclosure is legally required or previously agreed.

11. STUDIO PROMOTION

  • With the Client’s consent, XYZ Studios may request permission to share behind-the-scenes photos or testimonials for promotional purposes.

12. LAW & JURISDICTION

  • These Terms & Conditions are governed by and interpreted in accordance with the laws of England and Wales.

  • Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

13. VARIATIONS

  • No variation to these Terms & Conditions shall be effective unless agreed in writing by XYZ Studios.